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How to Build and Sustain Trust on a Virtual Team

change leadership virtual teams Nov 16, 2017

Written by Ed Cook

What is Trust? And, why do we want to build it? These may not have the easy answers the simplicity of the question suggests. Let’s start with the concept of Trust. We place our trust “in” things and people, like, “I’ll put my trust in this old car,” or “I’ll put my trust in Angela,” or even “I’ll put my trust in God.” We talk about “my trusty pen,” or “umbrella,” or “screwdriver.” But how do we even know we have Trust? The one key characteristic of Trust is that it is something given, as in, “I give my trust to you.” It cannot be taken or really even earned. The origin of the word itself is from Old Norse and means strength. In giving Trust, you are giving your strength to another. A powerful gift.

As to why would we want to build trust, especially in a virtual team situation, the value is clear. The team is stronger. This makes sense if the team is thought of as the collection of connections between the members of the team. The collective strength of those connections is the strength of the team. Building trust is strength training.

This definition provides a guide to the activities that will truly build the team. These activities cannot be merely episodes in the life of a team. Although ropes courses and team outings and, yes, even trust falls can create comfort between team members, they cannot create trust. These efforts are more of a quick, sugar high. Tasty but it doesn’t nourish. This is particularly true when the team is working mostly through meeting virtually.

One of the ways to build trust is for each of the team members to express to all of the others the unique value they bring to the team. Then the other members of the team tell that person what they appreciate about them. This Appreciation Exercise is something we have done with many teams and the results continue to surprise us. In a simple exercise like this, people who are normally emotional rocks will tear-up as they hear what others appreciate about them. In many cases, they did not realize the value that others held for them. Trust was implied but not expressly given. A video meeting is a perfectly good way to do this for a team that is meeting virtually.

This brings up the second way to build trust, use video. Effective human communication relies strongly on audio and visual information not just the conceptual content of the message. So a phone call is better than an email, and a video conference is better than a phone call. Making sure that the message is fully received is certainly important in the giving of trust. How sad it is to mean to convey your trust only to have the receiver miss the message because of the limits of the medium.

The third way to build trust is the most obvious and most difficult. It must be given. Since Trust is a gift, it cannot be earned by the team member on the other end of the video chat. It must be given. In that gift, you are strengthening the team and increasing the chances of your own success. This is the key to strengthening a me.